Meeting cost calculators: how much are your business trips really costing?

Meetings that cost millions

You booked the flights. Reserved the hotel. Arranged the venue.

But have you ever calculated the true cost of your team meeting?

Many companies unknowingly overspend on business travel, not because they travel too much, but because they meet in the wrong place.

From hidden flight costs to wasted hours in transit, each poorly chosen location adds up. And in today’s budget-conscious, ESG-driven environment, those choices matter more than ever.

Why most travel budgets are leaking money

When companies plan business meetings, they often think in silos:

• The assistant checks calendars

• The travel manager books flights

• The CFO sees the invoice

But few see the big picture. And almost no one asks: was this the most efficient place to meet?

Hidden costs you might be missing

• Productivity loss: long-haul flights mean less time on site

• CO2 impact: poor location choices increase your footprint

• Budget drain: flight and hotel prices vary drastically by city

Convien: the smarter way to calculate

Convien’s meeting cost calculator doesn’t stop at tickets. It evaluates:

• Travel cost, including class, carrier and route

• CO2 footprint, based on actual routing and mode of transport

• Total travel time

• Cost of labor for the hours spent travelling

• Team productivity metrics

It then shows you the best meeting city.

Stop guessing. Start optimising. Let Convien show you how much you could save, in money, time and emissions.